SBI! Conference Organizer
The BY SBIers FOR SBIers Conference organizer creates atmosphere and the ingredients for a successful conference.
Below are some general suggestions, tips, and guidelines.
Overall Commitment
- Commitment To Pay It Forward
- Team Player
- Motivator - A Doer
- Overall Plan – Organizational Skills
- BY SBIERS. FOR SBIERS Positive Attitude
Checklist For Organizers
Six Months Or More Before Conference
- Location and dates – done before any public announcement.
- Organizer or member of core team call hotels and negotiate deals.
- Accommondations for attendees
- Conference room and LCD projector and other necessary equipment
- Location should have good access to airport and highways for attendees.
- Look for complimentary breakfast, lunch, or dinner, managers reception for networking and relaxing after each conference day.
- Restaurants and local attractions nearby.
- Begin planning overall theme and main objectives of conference.
- Request and implement a core team if needed.
- Time frame of conference – number of days – welcome reception, actual conference days, and optional travel or site seeing day.
Four Months Before Conference
- Call to action for presenters – First call to action
- Promotions through forum, local newspaper, and other local media.
- Draft initial schedule of each conference day
- Keep in contact with hotel
- Plan opening and closing
- Call for volunteers to do name tags, list of local attractions, and other duties
- Meet with core team weekly or biweekly
Three Months Before Conference
- Confirm presenters and topics of their presentations
- Keep promoting
- Open up registration for attendees through official Web site
- Touch base with hotel
- Details on opening and closing
- Define each conference day and put presenters in place
Two Months Before Conference
- Firm up schedule of all conference days
- E-mail volunteers and presenters with updates and information
- Get presenters Bio's and also PDF of presentations for Web site
- Continue promotions and also contact with hotel
- Signs or Posters
One Month Before Conference
- Finalize all presentations and schedules
- Communicate with core team, presenters, volunteers and attendees
- Confirm details with hotel
- Go through your checklist on all aspects of the conference
Two Weeks Before Conference
- E-mail attendees with all attendees names and URL
- Finish up all details of overall conference
- Final confirmation with hotel on conference room and guest rooms
- Packets for attendees with local information, schedule, and presenter information
One Week Before Conference
- Adjust to any last minute changes
- Get motivational juices flowing
- Communicate with all participants through e-mail
Conference Time
This is the time everyone has been waiting for. From the first day set the tone and
atmosphere of the conference to be highly motivational, positive learning experience,
and more importantly, allow each SBIer to grow and move forward in their own online business. Enjoy the conference!
If you are thinking about organizing a By SBIers For SBIers conference in your geographic location, feel free to use
the contact form and share your thoughts with us.
SBI! conference mission statement may give you some tips on organizing.
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